Project Coordinator Remote Flexible - US

Project Coordinator

Full Time • Remote Flexible - US
As a Project Associate at BWF, you'll use your expertise and experience in project management to help nonprofit organizations across the country and world strengthen their philanthropy efforts and advance their missions. This position is part of the firm’s project associate team, which provides a full range of project management and research support to all client projects. The Project Associate position helps to lead and manage project teams, budgets and workplans and works directly with both the BWF project team and our client partners. This position will rely heavily on previous project management experience, organization, communication, good judgement, and proactive time management. The ability to exercise initiative, independent judgement, and have accountability for various processes and projects is critical.  This position reports to the Assistant Vice President, Consultant Services. 
Essential Functions 
  • Managing day-to-day operations of multiple projects from start to finish including budgets, deliverables, milestones, and required activities; communicating project status with consultants and clients on a regular basis. 
  • Utilizing firm tools, software and methodology, as appropriate, for management of all client projects. 
  • Collaborating with consulting team members and clients to gather requirements for the creation of both internal and client-facing documentation and reports, data analysis benchmarking, and other project specific deliverables. 
  • Contributing to and taking ownership in the preparation of client deliverables, including presentations, reports and correspondence. 
  • Assisting in the development and documentation of processes and procedures as they relate to the project associate team and project management at the firm. 
  • Coordinating the collection and dissemination of research resources, such as industry-published reports. 
  • Participating and providing leadership in firm initiatives and special projects as directed.  
  • Performing other duties as assigned. 

  • Project management experience and the ability to manage multiple components of complex projects. 
  • Minimum of 3 years of professional experience. 
  • Excellent written and oral communication skills. 
  • Ability to maintain confidential and sensitive information. 
  • Well-developed organizational and prioritization skills; flexibility; attention to detail; and the ability to work both independently and with a team toward a common goal. 
  • Proficiency in Microsoft Office applications. 
  • Strong analytical, and interpersonal skills; initiative and follow-through; sound discretion and judgment. 
  • Commitment to diversity, equity, and inclusion. 
  • Proficiency in project management tools, survey software, database applications and Internet research tools. 
  • Familiarity with the nonprofit sector a plus. 
Location, Hours and Working Conditions
  • This position is based in our Minneapolis office.  Employees in our Minneapolis office are currently working in a hybrid model, spending at least two days in the office and working three days remotely.  BWF will consider fully remote candidates outside of the Twin Cities depending on qualifications.
  • Our building offers free covered parking, an onsite gym and cafe, 24-hour security, and nearby shopping and restaurants.
  • Position requires ability to work in a stationary position for majority of workday. 
  • Continuous use of computer. 
  • Frequent communication with team and clients via zoom and in person. 
  • We strive to provide work/life balance whenever possible but due to the nature of this role, weekend and evening hours are required when deadlines need to be met.
  •  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Diversity, Equity, and Inclusion 
As an organization that exists to advance our world through the empowerment of nonprofits, we will serve our clients and industry from a sustainable space that is diverse, equitable, and inclusive.  We are committed to making our organization a place of collaboration, integrity, and discovery, where everyone can thrive as individuals, with unique perspectives and be a part of something great.  This commitment drives our ability to provide innovative solutions and create the best outcomes. 

Compensation and Benefits 
Annual base salary range of $52,000 to $60,000 based on qualifications and experience.  
BWF offers a comprehensive benefits package including: 

  • Paid holidays, PTO and volunteer time off 
  • 401(k) retirement plan with employer contribution 
  • Health insurance with HSA and FSA (medical and dependent care) options 
  • Employer paid dental and vision insurance, 100% employer life insurance, short and long-term disability, Long Term Care insurance, and paid parental leave. 
Applicants for this position must have up-to-date vaccine status against COVID-19 as a condition of employment. Proof of vaccination will be required upon hire. Up-to-date vaccine status is defined as an initial vaccination plus one Booster Shot after 6 months.  Individuals may be granted an exemption from the vaccine requirement for medical or religious reasons.  
To apply please submit a resume and cover letter.  Applications will be reviewed on a rolling basis and accepted until the position is filled. Interested applicants are encouraged to apply early.  


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.