Executive Assistant Bloomington, MN

Executive Assistant

Full Time • Bloomington, MN
Tired of working for a large employer and looking for an opportunity to develop your organizational talents with a smaller, highly motivated team? BWF offers the best of both worlds…we are a growing, dynamic, firm whose mission is to make a difference for large and small nonprofit clients, where you can be an integral part of a dedicated, collaborative, and cohesive team. BWF values organization, attention to detail, and top-notch people skills…and we will teach you the rest! Every role is important at BWF, so take a look below if you want to work at a place where your can take the skills you’ve already perfected and create an impact with BWF’s executive team. 

The Executive Assistant position is responsible for coordinating and managing a wide range of administrative tasks for BWF’s three-person executive leadership team. The ability to multi-task, while maintaining complex schedules and managing executive projects, is essential to this position. The ideal candidate for this job is resourceful, organized, and can solve problems while working independently. Maintaining and managing workload responsibilities and deadlines in a timely manner is a key to success in this position.
 
This position will report to the Chief Operating Officer but will support the three principals at BWF.

Applications will be reviewed on a rolling basis and accepted through December 10, 2021. A current resume and cover letter are required to complete your application. 

Job Responsibilities
  •  Providing client and project support for the executive leadership team, including but not limited to, scheduling and time management of client meetings, internal firm projects and initiatives, and coordinating a variety of tasks and deadlines with internal staff.
  • Coordinating the executive leadership team’s calendars, including scheduling internal and external appointments for each of the executives, and ensuring all parties are informed of and kept abreast of schedule changes. Attention to detail is a must as multiple locations and time zones are employed.
  • Coordinating meeting logistics, including but not limited to, recurring and stand-alone meetings for the executives and their respective teams, preparing and distributing agendas and other meeting materials, reserving and preparing facilities for onsite and remote meetings, and recording and transcribing meeting minutes if requested.
  • Organizing and supporting travel arrangements for the executives; completing their expense reports and other associated tasks related to expense management.
  • Gathering information and/or conducting preliminary research on programs, products, and industry initiatives for compiling and sharing with the executives, as needed. 
  • Assisting with internal events and coordinating and confirming all logistics for monthly virtual and in-person executive meetings. This includes meeting room reservations, breaks/meals, technology, and setup/cleanup.
  • Attending meetings and other functions as requested.
  • Demonstrating a high level of professionalism in dealing with confidential and sensitive materials. 
Qualifications
  • Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
  • Excellent verbal and written communication skills.
  • Proficient on Microsoft suite of tools. 
  • Professional appearance and demeanor.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Acute attention to detail. 
  • Awareness and understanding of executive personalities and changing priorities; providing calm and flexible support during tight timelines. 
  • Commitment to excellence and high standards.
  • Ability to work on complex projects with general direction and minimal guidance.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgement with the ability to make timely and sound decisions in the absence of specific directives.
  • Comfortable with using technology such as Zoom, and open to learning new tools and technology. 
  • Creative, flexible, and innovative team player.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to work independently, but also serve as a member of various internal teams and committees.
  • Demonstrated ability to create project plans and timelines for executive initiatives. 
Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Proof of vaccination will be required upon hire. “Fully vaccinated” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered.

Compensation and Benefits
  • Competitive salary; commensurate with qualifications and experience.
  • Full benefits package available.
Location and Hours
  • This position is based in the firm’s Minneapolis office.
    Employees in our Minneapolis office are currently working in a hybrid model, spending days in the office and remotely each week.  
  • Standard business hours apply, with weekend and evening hours required when deadlines need to be met.
 
To apply please submit  a current resume and cover letter outlining your interest in and qualifications for the position . Incomplete applications will not be accepted. Applications will be reviewed on a rolling basis and accepted through December 10, 2021. 
 
BWF is an Equal Opportunity Employer. We are committed to developing an inclusive workforce that represents many different cultures, backgrounds and viewpoints.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.